• 1. Prior to acquiring personal information directly from the individual in writing (including through websites, e-mail, etc.), we will clearly state the purpose of use to the individual in writing, etc. In addition, regarding the purpose of use for acquiring personal information other than directly in writing, we will clearly state the purpose of use in the following section.
• 2. We will appropriately handle the personal information we acquire within the scope of the following purposes of use.

• 1. The Company may use technologies such as cookies and other information collection modules (hereinafter referred to as "cookies, etc.") for analysis of access to the Company's website, etc., to acquire access information, browsing information, etc., of visitors to the Company's website. Note that such information acquired through cookies, etc. (hereinafter referred to as "cookie information") does not contain information that can identify or specify the user themselves individually.
• 2. Visitors to our website can configure settings regarding the use of cookies, etc., on our website. If you do not allow the use of cookies, etc., you can disable them in your browser settings. However, if you disable cookies, etc., the convenience of our website may be impaired, or the range of browsing may be limited.
• 3. We will utilize cookie information for purposes such as ensuring the security of our website and improving its operation.

The Company will not disclose or provide personal information acquired by the Company to third parties, except in cases where it falls under any of the following.

• When the individual's consent is obtained
• When based on laws and regulations
• When it is necessary to protect the life, body, or property of an individual, and it is difficult to obtain the consent of the individual
• When it is particularly necessary to improve public health or promote the healthy development of children, and it is difficult to obtain the consent of the individual
• When it is necessary to cooperate with a national agency or a local public entity, or a person entrusted by them, in carrying out affairs prescribed by law, and there is a risk that obtaining the consent of the individual will hinder the performance of such affairs.
• When entrusting handling to a business contractor within the scope necessary to achieve the purpose of use

Regarding retained personal data or third-party provision records held by us, we will respond to requests for notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and suspension of provision to third parties from the individual or their agent in the following manner.

a) Name of the business operator

BEEATS CO.,LTD.
2-2-22 Kitahama, Chuo-ku, Osaka-shi, Osaka
President and Representative Director: Matahiro Kashiwagi

b) Personal Information Protection Manager

Manager Name: Mitsuo Kitani
Department: Management Administration Headquarters
Contact: 06-6351-8835
privacy-info@beeats.co.jp

1. Purpose of use of all retained personal data

• Recruitment operations (selection, contact, document delivery, etc.)
• Personnel and labor management (hiring and resignation procedures/contact, social insurance enrollment, welfare procedures, personnel evaluation, safety confirmation, etc.)
• Other business communications to our employees

2. Security management measures implemented for retained personal data

We have taken the following measures to manage the security of personal information and personal data, such as access management and measures to prevent unauthorized external access, as well as to prevent leakage, loss, or damage to retained personal data.

a) Formulation of basic policy

We have formulated a "Personal Information Protection Policy" regarding "compliance with related laws and guidelines," "inquiry counter for questions and complaints," etc., to ensure the proper handling of retained personal data.

b) Development of regulations related to the handling of retained personal data

We have formulated personal information protection regulations regarding handling methods, persons in charge, their duties, etc., for each stage of acquisition, use, storage, provision, deletion, and disposal of retained personal data.

c) Organizational Security Control Measures

(1) We have established a person in charge of handling retained personal data, clarified the employees who handle retained personal data and the range of retained personal data handled by such employees, and established a reporting system to the person in charge in case any facts or signs of violation of laws or handling regulations are identified.
(2) We conduct periodic self-inspections of the status of handling of retained personal data and have audits conducted by other departments or external parties.

d) Human security management measures

(1) We conduct periodic training for employees on matters to keep in mind regarding the handling of retained personal data.
(2) We have received pledges regarding confidentiality, including retained personal data, from all employees.

e) Physical security management measures

(1) In the area where retained personal data is handled, we implement measures to control entry/exit of employees and restrict equipment brought in, and prevent viewing of retained personal data by unauthorized persons.
(2) We implement measures to prevent theft or loss of equipment, electronic media, documents, etc., that handle retained personal data, and also implement measures to prevent retained personal data from being easily identified when carrying such equipment, electronic media, etc., including movement within the business office.

f) Technical security management measures

(1) We implement access control to limit the range of persons in charge and the personal information databases, etc., handled.

We have also introduced mechanisms to protect information systems that handle retained personal data from unauthorized access or malicious software from the outside.

3. Regarding disclosure, correction, deletion, etc., of retained personal data or third-party provision records

The Company will sincerely respond to requests for notification of purpose of use, disclosure, correction, addition or deletion, suspension of use, elimination, and suspension of provision to third parties, as well as disclosure of third-party provision records regarding retained personal data.

(1) Method of procedure

For the procedure, please contact the "Personal Information Protection Manager" at the "Inquiry Counter for Complaints and Consultations Regarding Personal Information Protection Policy, Privacy Policy, and Handling of Retained Personal Data" below.
We will send you a "Request Form for Disclosure, etc. of Retained Personal Data," so please fill it out and return it to us. After confirming the details of your request in the form, we will respond in writing unless you specify otherwise. *If you wish to have the disclosure, etc., conducted via electromagnetic means, please let us know. In principle, we will accommodate your request.
Additionally, if a request is made directly to us by the individual or their agent regarding services entrusted to us, we will respond after contacting the person in charge at the entrusting organization.
If we receive the above request from a customer, we will respond only if we can verify that the request is from the individual themselves.

(2) Method of identity verification

To confirm that the request is from the individual, please mail a copy of your identification documents (driver's license, insurance card, etc.) to us. After receiving the above request form, we will contact you regarding about two items of information that can verify your identity from the personal information registered with us (e.g., phone number and date of birth). In principle, our response will be provided to the individual in writing (sent by sealed envelope). Note that your registered domicile on your driver's license, etc., is sensitive information, so when mailing it, please black out the domicile information section to make it unreadable.
Personal information obtained through the "Request Form for Disclosure, etc. of Retained Personal Data" will be used for identity verification, responding to the content requested by the customer, and contacting the requesting customer, and will not be used for any other purpose.

(3) In the case of a request by an agent, documents to verify that they are an agent

If the person requesting disclosure, etc., is an agent, please enclose documents proving that they are an agent and documents proving the agent's identity. For the registered domicile information included in each document, please provide only the prefecture and black out or otherwise process any subsequent information. Also, please send documents that do not include your Individual Number (My Number), or black out all digits.

(1) Materials proving that the person is an agent

＜In the case of an agent entrusted by the individual to make a request for disclosure, etc.＞

Power of attorney (original) from the individual

＜When the agent is a legal representative of a minor＞ A copy of either of the following

Family register (koseki)
Certificate of residence (with family relationship listed)
Other official documents that can confirm legal representation

＜When the agent is a legal representative of an adult ward＞ A copy of either of the following

Certificate of registered matters regarding guardianship, etc.
Other official documents that can confirm legal representation

(2) Materials proving the agent's identity

Driver's license
Passport
Health insurance card (please submit with the insured's symbol and number, etc., blacked out)
Certificate of residence

(4) Fee for requests for notification or disclosure of purpose of use

1,000 yen per request
(In the case of a request in writing, please enclose a postal money order with the application form, etc., that you send. If requesting by other methods, please consult with us at the time of the request.)

Providing personal information to us is voluntary. However, if the personal information necessary for us to conduct our business is not provided, we may be unable to achieve the above purposes of use, and our efficient and smooth business operations and procedures stipulated by laws and regulations may be hindered. Thank you for your understanding.

Japan Information Processing Development Center (JIPDEC), Certified Personal Information Protection Organization Secretariat

Address: Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032

Telephone: 03-5860-7565 Toll-free: 0120-700-779

(Weekdays 9:30–12:00, 13:00–16:30)

The Company may revise all or part of the contents of this Privacy Policy at any time. In case of revision, it will be posted on this website. Please check the latest contents posted on the website.